31 October 2019
fleet management admin through automation
As a fleet manager of
a logistics company, think of the dozens of admin tasks you do every day. What
if there was a way to take those off your to do list, so you could concentrate
on what you do best - strategically improving the operational performance of
At Touchstar, we’re
constantly doing the same; working on ways to enhance the PODStar Electronic
Proof of Delivery (EPOD) system so that it regularly adds new forms of value
for our customers, delivered as automatic upgrades to our Software as a Service
(SAAS) platform. As part of this continual refinement process, we have built several
automated optimisation features into the PODStar solution, each designed to
save time, boost efficiency and bolster productivity.
Here are just a few
examples of automation we’ve added to our EPOD system.
Automated emergency SOS calls
We understand that
safety must be the number one priority for any organisation with a presence on
the road, with regard to both employees and the general public.
With this in mind,
we’ve added a panic alarm button to all screens of our EPOD software which,
when pressed, sends an automated SMS message to a preconfigured number, plus
the mobile device’s current GPS location via a google map link. To guard
against accidental usage, a three second countdown displays before the SOS call
kicks in, alerting the driver to cancel the action if it was unintentionally
Live road updates for your drivers
change minute to minute, and any unexpected obstacle can impact your drivers as
they make their deliveries, from an accident to a breakdown or road closure.
By accessing and
analysing live traffic data, PODStar assesses the state of the road against your
drivers’ planned routes and automatically updates the ETA for each job
on their manifests, given the current conditions. As each delivery is made, the
system also recalculates all subsequent ETAs to reflect driver progress.
Live delivery notifications for your
Of course, live ETA
information is especially useful for your customers. That’s why our EPOD
systems send them an automatic notification when your driver is a pre-defined
time from their delivery address.
Automated priority flagging
Fleet management can
feel like a bit of a juggling act. It helps to be able to see live progress
updates from each vehicle in your fleet in one place, which is exactly what our
Run List view allows you to do.
At a glance, you can
see a full picture of your fleet in action, along with automatically
colour-coded action points that alert you to the most pressing tasks, such as discrepancies,
shorts, or damaged stock.
A self-tidying job list
Job planning and
scheduling is a fluid process, and often jobs are entered into the system
without ever being allocated to a specific driver or manifest. Clearing these
out manually can be tiresome and time-consuming, but with PODStar you can set a
timeframe after which the system will automatically delete old jobs for you.
Let automation help you manage your
fleet in a smarter way
They say it’s about
working ‘smarter, not harder’, and that’s exactly what we hope our EPOD systems
help our customers achieve. The more admin tasks you can automate, the more
time you have to apply creative and innovative fleet management elsewhere.
We’ll continue to
develop clever automated features for PODStar, with the aim of digitising
laborious processes and driving business performance through data insight. To find
out more about how we’re constantly improving our Electronic Proof of Delivery
technology, please don’t hesitate to get in touch.