06 July 2021
Managing subcontracted drivers with EPOD
Fleet managers play a
pivotal role in the overall success of a business. They are responsible for
handling all elements of fleet activities within an organisation, including managing
drivers, analysing data, negotiating with suppliers, vehicle maintenance and
The role is multi-faceted and comes with an array of duties
With numerous daily
tasks to carry out, effective methods of streamlining processes for fleet managers
is both welcomed and necessary. Here we explore how use of an electronic proof
of delivery system (EPOD) can simplify processes for fleet managers who use
temporary or seasonal fleet drivers.
Temporary fleet drivers
Like all industries,
peaks and troughs occur in line with seasonal spikes and consumer demand – the
logistics industry is no different. It is not uncommon for fleet managers to
rely on the resources of temporary or seasonal drivers to cope with peaks of demand
and spikes of activity within their field.
But how can fleet
managers unlock the benefits of using temporary drivers while ensuring a
simplified process and seamless integration into their organisation? The answer
is an EPOD system.
Managing subcontractors with EPOD
If you are managing
subcontractors or looking to integrate temporary staff to your fleet, the
process can be simplified in several ways with use of EPOD software:
(a) Rapid system implementation
As a cloud-based
back-end coupled with a readily downloadable front-end app, we offer the
capability to get your subcontractors up and running, and reaping all the
system’s many benefits, as quickly as possible.
There is nothing more
frustrating than joining a workforce and being unable to access the required data,
features and systems of an inflexible IT infrastructure.
system is different – and all it takes to access its countless features is a
smart phone or mobile computer.
Once logged onto the system, all fleet drivers,
temporary or permanent, can easily obtain an electronic signature from
customers and enjoy features such as real time invoicing, job planning and scheduling,
route planning and vehicle/driver tracking to name a few.
Visibility and accuracy
PODStar seamlessly automates the data flow
between drivers, office staff and management to ensure a guaranteed paperless
workflow. Real-time visibility ensures newly/temporarily onboarded fleet
drivers are immediately aware of the days planned activities and can log their
This not only increases accuracy, reduces
duplication of effort, and means subcontractors are immediately productive and
not slowed down by paper processes.
(d) Management Control
The PODStar system is compatible with a
variety of Mobile Device Management (MDM) systems and we actively recommend the
running of such system, in parallel with the EPOD software. This combination
enables full central control over the issuing of app upgrades and updates. Through
use of the MDM the entire hardware installed base can be refreshed via the
click of a button making it perfect for the third party subcontractor business
As well as the
countless operational, IT, financial and administrative benefits that
subcontractors can unlock through PODStar, support is of paramount importance
Not only does PODStar
boast quick and seamless deployment, but fleet managers will receive a full
guide and personal support from an in-house engineer to get all staff up and
running in the shortest possible time.
Find out more
If you are a business
or enterprise and are looking to manage subcontractors more effectively through
EPOD systems, contact TouchStar today.
Our EPOD systems are a scalable solution designed for any business, from
SMEs through to larger enterprises.
business operations, improve workflows and make significant efficiency savings
all with the help of our dedicated sales and support team. Find out more about
TouchStar’s EPOD systems by getting in touch with us today via the 'Contact Us' page of this website.